Sending A Sales Invoice to Xero

In most cases you'll have created a Sales Order in Flowlens, and wish to generate one or more invoices against this.

  • Navigate to the Sales Order you wish to invoice, and ensure it is confirmed.
  • Click Actions, and Generate Invoice. A new screen will appear.
  • Check the line items and details, and click Save Invoice
  • Click Actions, and click either
    • 'Authorise Invoice' to send a finalised invoice, or
    • 'Send to Accountancy Package' to send a draft invoice to Xero
    • If the Company is not found in Xero, you'll be asked whether you wish to create a new company, or associate with an existing Xero record.
  • To Refresh the status of the invoice from Xero, click Actions - Refresh from Accountancy Package. If a payment has been logged in Xero, this will update the status. Please note that Flowlens automatically checks the status of authorised status invoices once a day. 


  • Users must have the 'Finance' in order to create and send invoices.
  • Please ensure your Flowlens Administrator has updated Nominal Accounts and Tax Rates from Xero via the Flowlens Settings.
  • To generate an Invoice without a Sales Order, simply navigate to the Flowlens Finances > Sales Invoices page, and create an invoice directly.

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